Comments on: Label Then Archive: How to Manage Emails in Gmail

By: Marisol

Marisol — Thu, 27 Aug 2009 18:31:34 +0000

When i abandoned my Yahoo email a couple of years ago and started using Gmail, I began to actively file and delete whatever email I receive. I even keep 3 email accounts – my personal account, an account I use for blogs, newsletters, etc & one that I use for shopping. I am able to have them all go into one mailbox. It keeps me organized.

By: AJ

AJ — Sat, 22 Aug 2009 01:17:13 +0000

I have 6600 unread messages….I am afraid of even starting.

By: Women Entrepreneurs Blog Carnival | She Takes on the World

Women Entrepreneurs Blog Carnival | She Takes on the World — Fri, 21 Aug 2009 17:07:30 +0000

[...] presents Label then Archive: How to Manage Emails in Gmail posted at Well-Heeled, With a Mission. I am completely adamant on keeping a perfectly organized [...]

By: Carolyn

Carolyn — Fri, 21 Aug 2009 00:58:12 +0000

GENIUS!! Thank you I SO need to do this. My gmail inbox is driving me crazy.

By: Kim

Kim — Thu, 20 Aug 2009 22:27:27 +0000

Thanks for the reminder…I did a REALLY good job of getting my inbox down to one single page last year, and then forgot that I was cleansing. I’m only up to 104 messages (51 unread, many of which have been read but I marked them unread for reason I don’t remember), but I want to be down to 0! I’m trying to be better about keeping things in my inbox that I want to “save” or “remember” – that’s what bookmarks (and labels) are for!

So yeah, thanks for the reminder

By: Green Eyes

Green Eyes — Thu, 20 Aug 2009 19:39:58 +0000

Great tips! I was just avoiding this task because I wasn’t sure where to start.

By: Gatsby

Gatsby — Thu, 20 Aug 2009 08:01:30 +0000

I know the feeling! GTD starts at home…or more accurately with Gmail. Whether or not the clutter-free mentality trickles into the rest of life downwards, a good gmail system helps a lot!

http://bit.ly/1IH23

I’ve used the system described in this Lifehacker post. It’s a little more label intensive, but has a couple of extra benefits.

It uses a labs feature to add more stars, for things like ‘immediate action’, ‘non-immediate action’, ‘dealt with’, ‘someone else is dealing with’, that kind of thing. It also add multiple inboxes to the homepage, to show different categories (like an inbox for things needing action by you only, or something).

Also, the labels it uses are all prefixed by a C/ for context, a R/ for reference, or a P/ for project (which I think is GTD lingo?). Anyway, if you ever use a mail client, this rocks too by letting you collapse them into folders for C, R or P, rather than have them all over the place.

Ramble Ramble. A geeky, email-management wet dream. Anyway, hope that helps someone!